Have you ever spent the whole day at work and felt like not much was accomplished, despite the fact that you worked really hard?
On other days, you may feel overwhelmed by all of the competing demands on your time and even wonder how you are going to get everything done. But does it really have to be that way? This is where the Must Do Today time management system comes into play, an app developed by an Executive Coach for busy people who are on the go.
The cornerstone of the Must Do Today app is that it addresses Parkinson’s Law, which states that “the time required to do a task will expand to fill the time available for its completion”. But, if you only have a limited amount of time to do something, you will be forced to be efficient and get it done. Therefore, estimating the time for each task in your workday will force you to be efficient.
Collect all your to-dos in one organized place
By emptying your mind of all the things that have to get done at work, or for customers, or even personal errands you need to run, you can lower stress and become more time efficient. The Must Do Today app makes it easy to record a list of to-dos and you can even add a file/tracking code to track productivity or bill out your time.
Leverage advanced app features, such as setting task Start Dates, Due Dates with reminders, Repeat, Priority and Calendar access.
Create a Must Do List for the day
The key to time management is to maintain focus and not get distracted from what must get done. Must Do Today prompts you at the start of each workday to quickly choose the tasks and matters that absolutely must be done before you go home from the office, or to sleep that night.
If you have 8 hours available at the office, it makes sense to leave time for lunch, breaks and unexpected interruptions, as well as for sending emails and talking on the phone. Hence, you may decide to schedule 6 hours of work in the app for the workday. The Must Do Today app allows you to prioritize your to-dos easily by moving each task up or down on the Must Do Today list.
By estimating how much time each task will take, you can quickly determine what you can actually accomplish. To make this easy, the app totals the work and personal tasks slated for the day and monitors your progress. Even better, if you have to submit time reports or bill customers by the hour, you can schedule your work hours target for the day and view, at a glance, where you stand as the hours tick by. The app also shows you your percentage of completion of worked hours.
By estimating and tracking each Must Do, you begin to learn whether you are taking longer than desired for certain tasks, so you can adjust. If some tasks will take longer than a day to complete, no problem – just set up the Must Do to appear for as many days as you estimate it will take you to complete that task. There is no need to re-enter that Must Do on the next day’s list. The Repeat task feature allows recurring tasks to show up automatically, daily, weekly or monthly.
The Must Do Today app has a built-in timer that tracks your time as you work on each Must Do. You can adjust your time as you wish, up or down, in the Details screen.
You can type in a description of work for each completed Must Do, or with later Apple operating system versions, simply dictate what you did and it will turn into very accurate text. This is a terrific tool to keep track of important notes for all your important daily activities.
Managing delegated tasks
It’s easy to lose track of assignments that have been delegated to others at work.
Must Do Today helps you keep delegated assignments under control. When you set up a task in your Task List, you can tag it as “delegated”.
The app will automatically create a Delegated Task List sorted by due date. If the due date has arrived, the app will flag that task in red on your Delegated Task List.
Need to follow up with someone about a delegated matter? No problem! The app helps you send an automated email to the other person asking for a reply.
Must Do Today lets you email a daily report of your work productivity to yourself, or someone else, like your assistant or another staff person, for note-keeping or even entry into your office’s accounting software. Quickly see your daily productivity level and keep an email record of the day’s work output.
More info is available in the FAQ